Operations Finance Coordinator (German Speaking) FTC

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Fixed Term Contract

As an Operations Finance Coordinator, this role is designed to support the financial administration of the European Facilities Management team and requires German speaking, reading and writing ability to a fluent standard. Responsible for the accurate and timely payment of vendors for goods and services. This role involves contact with internal and external customers in a fast paced and challenging environment. 

Desirable Skills

• Accounts Payable and Oracle or equivalent ERP systems experience.
• Excel use to intermediate/advanced level. 
• Experience of managing supplier accounts, overdue invoices and internal processes
• Purchase Order processes and managing invoices on hold.
• German speaking, reading and writing language ability. 

Responsibilities

• Creating Purchase Orders and sending them to contractors with supporting documentation (including German speaking contractors)
• Liaising with Expenses Payable for queries relating to the payment of vendors
• Investigate and clear invoice exceptions, i.e. on hold or rejected to ensure vendors are paid within agreed payment terms.
• Ensure Purchase Orders have been accurately raised to the correct Need-By date
• Produce monthly checks to ensure Purchase Orders have been raised to the correct accounts
• Managing customer service. Answering incoming calls and dealing with supplier and
• Internal Associate queries within agreed SLA’s.
• Any other ad-hoc tasks assigned by Facilities Management Team.
• Participate in project work as requested.