31246

Dublin City

Not Specified

Ireland

Not Specified

Monday, Tuesday, Wednesday, Thursday, Friday

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Facilities Systems Coordinator

About The Company:

OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best they can be.

This role sits within our Total FM business division that provides catering, cleaning, hard services, pest control, and security services to a wide range of prestigious clients.

Working at OCS is more than just a job; it’s an amazing opportunity to begin or expand your career in Facilities Management. OCS has an ambition to become an ‘Employer of choice’ in our sector and is proud to invest in our colleague’s personal and professional development. OCS provides our colleagues with opportunities to gain qualifications through funded development programmes aligned to the knowledge, skills, and behaviours attached to their roles.

About The Role:

Days of Working: Monday to Friday

Shift Pattern: 09:00am to 17:00pm

Systems Coordinator Duties.

Central role in Facilities Work Management including planning/scheduling of maintenance activities.
Take responsibility for ongoing Computerised Maintenance Management System (CMMS) development.
Create, configure and update CMMS reports to the various site’s Facilities teams as required.
Assist with keeping the plant and equipment database on the CMMS up to date.
Central role in Preventive Maintenance (PM) Optimisation and Standardisation including research on best practices.
Assist with development of electronic Work Orders.
Ensure floor plans and other drawings are updated as required through use of AutoCAD.
Visit various sites to meet with Facilities staff and provide training when necessary.
Liaise with Projects team to promote ‘Soft Landing’ policy for new builds and refurbishments.
Assist Facilities Systems Team with preparation of progress reports and presentation materials.
Propose ideas and solutions as applicable to FM processes and procedures.
Develop and update flow charts to graphically represent Facilities processes.
Compile periodic reports.
Assist with development and integration of Facilities IT support systems.
Assist department with ISO accreditation.
Regular updating of the client’s Regulatory Requirements document.
Work with relevant stakeholders on introduction of BIM.
Assist in Continuous Improvement measures across all Facilities systems.
Assist with Facilities / Asset Management improvement initiatives.
Central point of contact for all Office-Space matters
Generate monthly and weekly reports for the management team.
Generate ad hoc reports for colleagues with access to the Visual Directory
Continuously update Office-Space to ensure the most up-to-date information is always available

Competencies:

Previous experience in a similar role
A service-minded attitude with previous IT support experience.
Strong understanding of Windows, Emaint CMMS, Concept CMMS
Knowledge of Service Now, Office Space, Office365, and Teams.
Excellent problem-solving skills and a deep understanding of troubleshooting.
A customer-centric approach with a can-do attitude.
Ability to work in a dynamic helpdesk environment, providing support to VIP users.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

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