Contract Administrator

OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best that they can be.

This role sits within our Technical Services division.

Working at OCS is more than just a job; it’s an amazing opportunity to begin or expand your career in Facilities Management.  OCS has an ambition to become an ‘Employer of choice’ in our sector and are proud to invest in our colleague’s personal and professional development. OCS provides our colleagues with opportunities to gain qualifications through funded development programmes that are aligned to the knowledge, skills and behaviours attached to their role.  

Administrational support to the National FM Account Director (line manager) and operational management teams.

Responsible for updating external client with updates in relation to job activity and providing support to the teams.
Support with the scheduling of subcontractor work as and when required.
Manage and organise task trackers.
Updating internal CAFM system with updates
Updating customer systems with required contractual updates.
Operational support to the team and the client team.
Administration of contractual deliverables.

Reporting on contract performance when required (PowerBi experience beneficial, but training provided).

Chasing supplier documentation and communicating for task completions where required.

Drive a positive working relationship with our national Helpdesk and support combined administrative duties on occasions.

Key Hiring Criteria:

Applicant must have the right to work in the UK.
Experience working within a facilities management helpdesk is advantageous but not desirable.
Administrative experience is essential.
Good understanding and experience with Microsoft Office software packages and general IT knowledge.

Confident workings within Microsoft Excel.
Experience in using CAFM or other management systems advantageous.

Ability to work using own initiative as part of a wider national FM team.

Diligent, numerate with excellent attention to detail.

Be available to travel every 6-8 weeks (travel provided) to national team sessions, where required.

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.