Statutory Maintenance Controller

OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best that they can be.

This role sits within our Technical Services division.

Working at OCS is more than just a job; it’s an amazing opportunity to begin or expand your career in Facilities Management.  OCS has an ambition to become an ‘Employer of choice’ in our sector and are proud to invest in our colleague’s personal and professional development. OCS provides our colleagues with opportunities to gain qualifications through funded development programmes that are aligned to the knowledge, skills and behaviours attached to their role.  

Days of Working: Monday to Friday

Key Responsibilities:

• Run PPM tracker for both stat/non-stat and update daily monitoring the progress of each ppm ensuring everything is captured.
• Review and maintain incoming subcontractor and engineer certificates to ensure the correct paperwork is held 

• Liaise with engineers, subcontractors and the Helpdesk when there is errors or missing paperwork to make sure that the correct documentation is received.
• Once received and checked, ensure all relevant documentation is pushed to the repository to be held
• Collate any additional/required works following PPM attendance to be sent to the supervisors for confirmation on whether there is remedials required
•  Raise Stat/Non-stat remedial tasks and send them to the helpdesk to notify them that the works need scheduled in with the engineers/subbies.
• Keeping a tracker of STAT remedial tasks, checking daily and when remedial works are complete ensure the asset is compliant.
• Use and update the CAFM system as required
• Monitor the progress of PPM works during the live month and report issues to the relevant helpdesk/FC/FM to rectify

Key Hiring Criteria:

• Experience of working within a facilities management helpdesk is advantageous
• Administrative experience essential
• Good understanding and experience of Microsoft Office software packages and general IT knowledge, Microsoft Excel a higher degree of efficiency needed
• Experience in using CAFM or other management systems, Concept and/or Planon advantageous
• Right to work in the United Kingdom
• National security vetting BPSS
• Based in the Glasgow Office

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.