Job Title: Bid Administrator
Location: Glasgow
Salary: Competitive
Hours per week: Monday to Friday - 08:00 - 16:30 - 37.5 hours per week
Business Overview
Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.
Job Overview
We are currently recruiting for Bid Administrator to join our passionate and driven team based at our client’s site in Ipswich
As Bid Administrator you will support the performance of a high performing sectorised bid team designed to facilitate and support the successful winning of new and existing business across the UK and Ireland.
As an outstanding administrator you will play a key role in assisting the team to ensure that all bid documents and business development literature is prepared and presented not only to the highest possible standards but on time – often within challenging deadlines. Key to success in the role will be the following traits:
- Adaptability
- Determination
- Flexibility
- Robust disposition
You will be at your best when you’re working under pressure and in a fast-paced, deadline driven environment. This role calls for someone who can react as deadlines and priorities change; someone with resilience and a tenacity to get the job done whilst never compromising on quality.
Key Responsibilities:
- Management of a central mailbox, including basic tender management duties
- Monitoring new business opportunities received through DCI tender sourcing and elsewhere
- Reviewing new business opportunities as they arrive, forwarding relevant opportunities to the appropriate business development teams
- Taking ownership of the PQQ / RFI process - This includes downloading, collating, preparing, completing and submitting associated documents ahead of deadlines
- Thoroughly proof-reading materials to ensure information is grammatically correct, well-researched, and without spelling errors
- Making certain that all proposals are formatted correctly to comply with company brand guidelines / internal quality guidelines and meet customer requirements
- Ensuring that our in-house bid process is understood and implemented to ensure that quality, commercial and legal requirements are consistently met
- Taking ownership of client portals – Including dealing with daily alerts and maintenance of portal logins
- Providing general administrative support to Client Solutions and the supporting business development teams, as required
- To develop a deep knowledge of the OCS group, building both horizontal and vertical relationships with business leaders to facilitate bidding
- Researching potential clients and developing an understanding of their requirements
- Create written content which is persuasive and informative
About You:
- Applicants must have the right to work in the UK
- Graduate or equivalent, but this is not essential. You must have excellent written communication skills, specifically the use of grammar, punctuation, spelling and vocabulary and you’ll have an eye for presentation of text.
- An exceptional administrator - you will have extraordinarily high standards and will demonstrate meticulous attention to detail.
- Experience gained within a sales or marketing environment would be advantageous.
- Your organisation and prioritisation skills will be second-to-none.
- Candidates with an understanding of the bid process would be highly desirable as you’ll have an excellent knowledge base on which to build. This is not essential but individuals with this pre-existing knowledge may find it a bit easier to get to grips with the role.
- Impeccable time management, allowing prioritisation of a complex and varied workload.
- Excellent communication, written and spoken English essential with the ability to spot and correct spelling and grammatical errors in text written by others and create compelling text themselves.
- The creative skills and vision to generate compelling content and produce graphics to replace wording, where appropriate.
- Excellent interpersonal skills in communicating with staff at all levels with the ability to form strong working relationships.
- Ability to work accurately with an eye for detail.
- Ability to work as part of a team, with a flexible approach to work.
- Proactive, hardworking and flexible when approaching challenging deadlines.
Benefits
- Wide range of retail discounts
- Discounted gym membership
- Join our Cycle to Work scheme
- Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our events
- Access to internal Mental Health First Aiders
- Immediate access to “Opportunity” our internal Learning and Development platform
- Required professional membership fees paid for
- Win monthly Superstar Awards