Administrator

Role Overview 

To provide general administrative support for the account across multiple sites. Supporting on confidential organisational, business and administration duties to support the needs of the Site Services Team.

What you will do:

• Provide administration support to the Site Services Team to ensure provision of efficient and effective reporting, engagement and communication across the account.
• Coordinate and plan workplace activity.
• Support the scheduling of maintenance tasks across multiple sites.
• Interface with the Helpdesk & CAFM system to ensure a ‘closed loop’ process from job initiation to completion.
• Raise purchase orders.
• Coordinate local maintenance deconfliction.
• Ensure work is performed in adherence with company policies, procedures and standards, Health & Safety legislation, and statutory requirements, in order to maintain the integrity of operational activities and the safety of employees, whilst providing a high-quality service to the customer.
• Any other reasonable duties as requested by Manager.

What you will need:

• The ability to communicate effectively with customers and staff at all levels.
• Independent worker with a proactive, flexible approach and ability to meet tight deadlines.
• Excellent administrative and organisational skills with the ability to effectively plan and prioritise workload with attention to detail.
• Experience of providing a range of administrative duties. 
• Enthusiastic, versatile, motivated, with a ‘can do’ attitude.
• Good time management and planning skills.
• Good IT skills including Microsoft business packages.
• Personable and approachable.
• Good grammatical & numerical agility gained at GCSE level in Maths & English.
• Previous experience in a facilities management role is advantageous.

The ability to attain and retain security clearance to DV level.

Security Clearance 

This role will require National Security Clearance to be obtained and maintained.