Days of Working: This role is based at Hull University Teaching Hospital, working Monday to Friday 08:00 to 16:00 (some flexibility will be required).
To deliver HR administration support to the Operational teams, working closely with OCS and Hull University Teaching Hospitals NHS Trust to provide an effective and professional HR service. This role will support the Client Based HR Operations Partner as required, including supporting with note-taking, preparing PowerPoint presentations, writing letters and mail merges, and assisting with escalations on assigned tasks.
As part of your role, your key responsibilities will include, but are not limited to:
- Act as notetaker in HR processes ensuring that notes are captured, agreed and signed off and filed as necessary.
- Prepare slides for the necessary HR reviews and hearing information, teams meetings, training interventions, business reviews, and management of own diary and schedule.
- Produce accurate regular MI reports utilising Microsoft 365 packages to assist the HR Operations Partner to present internally and to the client, in a professional and meaningful way.
- Ensure all HR tasks are completed thoroughly and timely by the operational managers and supervisors in support of the HR Operations Partner
- Provide first class general HR administration support with activities such as letter writing, mail merging, collation of data in areas such as People into Work, apprenticeships, training records, HR briefings, training presentations and any other projects as necessary
- To take ownership of the absence management system highlighting key trends and follow up actions for the operational team.
- Responsible for Salesforce entries and ensuring that all records are accurate and up to date.
- Support the HR Operations Partner in any other activities deemed appropriate to provide a first-class HR service to the operational management team.
- The candidate must attend an Occupational Health appointment before starting the role.