Extra Works Manager

Days of Working: Monday to Friday - 07:30 to 16:30

Job Purpose: 

To deliver individual or multiple building services related to extra works within allocated budgets and defined programmes, ensuring that all aspects of CDM responsibilities are adhered to.

• Working closely with both the client and customer to prepare full specifications and requirements of the works to be undertaken  

• Follow the contract and OCS procurement processes and policies ensuring integration with both procurement and finance teams

• Manage quotation submission to client and gain approvals / purchase orders

• Prepare budget costs and ongoing budgetary control

• Appoint and manage consultants and other specialist contractors

• Attend regular approval meeting with Client interface

• Manage work through to effective completion and submit for invoicing

• Ensure all works are managed in accordance with OCS standard operating procedures and Health and Safety regulations. Must be willing to undertake company standard internal training workshops.

• Ensure all RAMS are suitable and sufficient whether work is subcontracted or delivered by an in-house team and are in place and adhered to, carrying out regular site inspections

• Liaise with the FM operational team regarding organising any out of hours or weekend working including the control of sub-contractors and ensuring both site security and the client are aware of any out of hours works. This work includes the inspection of permits to work issued to sub-contractors and ensure they are operated correctly.

• Manage projects from input to design specification, tender, installation to commissioning, practical completion, handover, and invoicing

• Co-ordinate the procurement and resource planning within the requirements of the contract needs

• Ensure that all OCS quality control systems and procedures are implemented and maintained

• Ensure appropriate record keeping is maintained and available for audits

• Develop and maintain good working relationships with clients, colleagues, subcontractors, and suppliers

• Manage all Health and Safety matters (CDM) in accordance with OCS procedures and current relevant legislation

Resource Responsibilities: 

• No direct reports, responsible for coordination of site operational teams and management of sub-contractors

• Proven and extensive experience within a similar role

• Operational and technical experience with demonstrated potential

• Technical expertise, qualifications or apprenticeship in a craft skill or engineering discipline would be an important pre-requisite of the role

• Proven experience in extra works Management

• Ability to plan and organise their work effectively to meet changing environments and needs

• Proven track record to the successful delivery of multitask building services related extra works

• Ability to liaise with and supervise contractors

• Knowledge of Health and Safety legislation and safe working practices

• Demonstrable skills in dealing and working closely with internal and external customers and suppliers on complex and interrelated issues on an ongoing basis

• Experience in large industrial sites, specifically relating to energy management and de-carbonisation works would be an advantage

• To be able to communicate at all levels, with excellent written and oral skills

• To be self-motivated and to be able to motivate others, to be reliable and to be able to act with responsibility

• IT skills required with specific reference to the Microsoft suite of packages

• Hold sufficient Health and Safety (CDM) experience that allows the effective running of extra works.

• Good understanding of budgeting, forecasting and general P&L management (with commercial / finance support)

• Proven experience in developing minor works scopes of work, estimating project costs and project management delivery.

• A solid working knowledge of structures and assets such as – Plumbing, electricals, HVAC, building fabric as well as legislation such as Building Regs,

• Relevant electrical qualifications and experience

• SMSTS

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

🚀Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

💰Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.