Commercial Assistant

Main Purpose:

To work under the direction of the Commercial Manager. To be part of a small commercial team that manages all the commercial aspects of a mobile Building Maintenance business working throughout the Midlands.

Duties & Responsibilities:

• Preparation of written quotations for various clients.
• Preparation of supplier quotation / tender requests.
• Liaison with Operations Managers and Engineers.
• Assist with invoice queries and resolution.
• Able to collate data to prepare monthly client invoice valuations.
• Issuing of Purchase Orders for subcontractors and materials.
• Complete month end Provisions (CVR’s).
• Ability to prepare valuations using SOR’s.
• Substantiate and invoice works.
• Able to work on own initiate.
• Ability to maximise profit.

• To meet agreed contractual deadlines – Client SLAs.
• The timely preparation of quotations.

• Continued communication with engineers and sub-contractors to meet SLAs.
• Provide commercial support to the operational team.
• Work as part of a small team to deliver and appropriate service.
• Forecasting and budget control, management of client contracts and sub-contracts including preparation, management of commercial administration, preparation of monthly internal financial profitability reports and reconciliations, financial management of PPM works, reactive, project works, invoicing for works completed and cash management.

Skills & Knowledge:

• Excellent PC skills and the use of MS Office in particular Word and Excel.
• Experience in a commercial environment would be an advantage.
• Experience in the operation of the Maximo CAFM (Computer Aided Facilities Management) system would be an advantage. Training will be given.
• Minimum of 2 years experience in providing commercial support is preferable
• A good knowledge of administrative disciplines including filing & record keeping.
• Proficiency in the use of Schedule or Rates to value works is desirable.
• Good knowledge of building maintenance and statutory requirements.
• Confidence and credibility to deal with colleagues at all levels
• Planning & Organising – self motivated and able to work without supervision
• Flexibility/Adaptability – adapts quickly to changing priorities/plans
• Team Working
• A can do attitude