Permit Officer

Shift Pattern: Ranging from days, nights and weekends - shift work 

Main Duties & Responsibilities:

• Administer the client Permitting System, including client and tenant engaged contractors.
• Be the first point of contact for any client escalation in respect of Permitting across the site while on duty.
• Be the trusted advisor to the client and onsite team in respect of Permitting and informed decisions while on duty.
• Oversee control systems to prevent or deal with violations of legal guidelines and internal policies.
• Revise procedures, reports etc. periodically to identify hidden risks or non-conformity issues.
• Follow company policies, toolbox talks and procedures.
• Work closely with client representative reporting on near misses, accidents etc against our SLA’s
• Review the work of contractors when necessary to identify health and safety and compliance issues and provide advice or feedback.
• Prepare reports for senior management as appropriate.
• Conduct regular audits and follow through to close out of any actions raised
• Work closely with the client on internal and external audits.
• Cover helpdesk out of hours and raise jobs for onsite engineers via clients CAFM system.
•  Any other duties that may be required to facilitate the efficient operation of the Permit office, or as instructed by the Operations Manager.
• Covering for other members of the team as required during holidays & sickness.

Requirements

• IOSH level certification or higher H&S qualification
• Proven experience as a permit officer or similar role.
• In-depth knowledge of the industry’s standards and regulations.
• In depth knowledge of Fire Reform & Building Safety Act knowledge.
• Excellent communication skills.
• In depth Health and Safety knowledge
• Ability to manage multiple priorities and work effectively under pressure.
• Ability to work alone within an office environment.
• Administration skills, including use of CAFM system and Microsoft Office applications including Word, Excel.
• Experience of using facilities-based systems
• Be comfortable supervising sub-contractors onsite and reporting to the management team any issues raised.
• Extensive knowledge of the legal requirements of building services and statutory requirements.
• Experience within an FM, building maintenance or building services organisation, with a broad understanding of the general principles of FM and experience of using CAFM Systems. Being able to deal with emergency situations as and when required.

Personal Attributes:

• Reliable and conscientious.
• Methodical in their approach to multiple tasks (able to prioritise)
• Time management skills self-motivated.
• Able to work alone and take control of situations involving contractors.
• Adaptable to changes in the workplace.
• Must show good confidence when dealing with contractors.
• Must be good working within a team
• Must have good attention to detail.
• Excellent Communication skills both written and verbal.