HR Coordinator

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Days of Working: Predominantly Mon - Fri 8-4 but where required evening or weekend needed - 24/7 service

 To deliver HR administration support to the Operational teams, to support the Client Based HR Operations Partner as required. 

This will include supporting on notetaking, preparing PowerPoint presentations, writing letters and mail merging, supporting with escalations on tasks assigned. 

KEY TASKS & RESPONSIBILITIES

• Act as notetaker in HR processes ensuring that notes are captured, agreed and signed off and filed as necessary.
• Prepare slides for the necessary HR reviews and hearing information, teams meetings, training interventions, business reviews, and management of own diary and schedule.
• Produce accurate regular MI reports utilising Microsoft 365 packages to assist the HR Operations Partner to present internally and to the client, in a professional and meaningful way.
• Ensure all HR tasks are completed thoroughly and timely by the operational managers and supervisors in support of the HR Operations Partner
• Provide first class general HR administration support with activities such as letter writing, mail merging, collation of data in areas such as People into Work, apprenticeships, training records, HR briefings, training presentations and any other projects as necessary
• To take ownership of the absence management system highlighting key trends and follow up actions for the operational team.
• Responsible for Salesforce entries and ensuring that all records are accurate and up to date.
• Support the HR Operations Partner in any other activities deemed appropriate to provide a first-class HR service to the operational management team.