Shift Pattern: 08.00-17.00, Monday to Friday
As a receptionist, you will be the first point of contact for visitors and callers, providing a professional and welcoming service. Reporting to the Facilities Manager, you will handle a variety of administrative tasks to support the smooth operation of the office.
As part of your role, your key responsibilities will include, but are not limited to:
- Greet and direct visitors, ensuring they feel welcome and are assisted promptly. Provide them with necessary information or direct them to the appropriate person or department.
- Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
- Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
- Schedule appointments and maintain calendars, coordinating meeting rooms and ensuring all arrangements are in place.
- Provide general administrative support to the team, including filing, data entry, and managing office supplies.
- Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
- Assist with data entry and record keeping as needed, ensuring accuracy and confidentiality.
- Ensure accurate and timely communication within the office, relaying messages and information promptly.
The ideal candidate should meet the following criteria:
- You must have the right to work in the UK
- Professional demeanour and appearance
- Strong communication skills, both verbal and written
- Ability to multitask and stay organised in a fast-paced environment
- Proficiency in using office equipment like phone systems and copiers
- Friendly and welcoming attitude
- Reliable and punctual, with a strong work ethic