38037

Ipswich

Not Specified

Corporate / Central Support

37.5

Not Specified

Monday, Tuesday, Wednesday, Thursday, Friday

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Fleet Administration Manager

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

About The Role:

Role Overview:

Reporting to the Head of Fleet, the Fleet Administration Manager role has primary responsibility for managing the day-to-day function of the Fleet Administration Team consisting of a team of 7 administrators. Working closely with internal and external stakeholders to provide best in class service delivery to the wider OCS business, this is a hands-on role contributing to and managing the administration function.

Key Tasks & Responsibilities:

Functional Tasks

Holding 121’s with reports and set objectives, monitor and review progress against objectives quarterly.
Project management.
Provide reporting to key stakeholders on progress of projects and tasks.
Performance management.
Monitor and report on team performance against agreed kpi’s.
Keeping accurate records of vehicles coming into and exiting the business using internal Fleet system.
Updating and monitoring driver license checking system, ensuring new starters are captured prior to driving and leavers are removed from the system inline with legal requirements.
Keeping accurate records of driver records and vehicle allocations.
Managing grey fleet insurance through company system.
Updating and managing tolls and congestion zone records and charges.
Dealing with penalty charge notices and notices of intended prosecutions.
Raising purchase order numbers and goods receiving notes.
Dealing with external suppliers for repair and maintenance issues.
Monitoring and resolving queries through shared fleet inbox.
Monitoring and reporting on hire vehicle usage.
Administration of telematics and tracking system.
Monitoring and updating accident management process.
Arrange collections and deliveries of vehicles.
Onboarding and offboarding new members of staff onto company systems.
Monitoring fuel card usage, order and cancel cards as and when required.

General

Avoid conflict of interests between personal interests and the interests of OCS Group.
Exercise independent judgment, reasonable care, skill and diligence when carrying out their duties.
Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders.
Adhere to and promote the UK & Ireland group’s policies on equality & diversity, information security, health and safety and data protection in the performance of their duties and the management of the departmental functions reporting into them.
Support and promote the UK & Ireland group’s sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognizing the shared responsibility of minimizing negative environmental impacts wherever possible.

Qualifications & Experience:

Excellent administration skills.
5 years management experience ideally within a similar role.
Excellent verbal and written communication skills.
Ability to work under pressure and plan personal workload effectively.
High level of integrity and dependability.
Good knowledge of Full Microsoft Office Suite, especially Excel.
Team player with a can do attitude.

Core Expectations:

Show flexibility in working arrangements to ensure that a high level of service is delivered.
Self-motivated and able to work effectively in a fast-paced environment.
Have a positive and focused attitude when dealing with all colleagues and customers.
Be able to take personal responsibility.
Have a flexible and positive attitude towards work.
Be keen to continuously improve own learning and development.
Can-do attitude and promotion of supportive culture.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

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