Pensions
Understand pension auto-enrollment legislation and answer any queries
Assist with reconciling monthly pension contribution files to submit to pension providers
Monitor pension opt outs/opt ins and undertake relevant action
Ensure statutory pension letters are issued to employees
Liaise with LGPS, CSPS and any other adhoc pension schemes to submit any in year pension forms that may be required in relation to starters/leavers/changes to employees circumstances
Ensure all pension end of year forms are submitted to each pension provider in a timely manner complying with any deadlines indicated
Assist with Admitted Body Status applications
Benefits
Liaise with benefit providers to add new starters/remove leavers from the relevant polices. E.g. PMI, life assurance, accident at work, GIP, dental plan
Handle life assurance claims
Assist Reward, Pension & Benefits Manager with annual renewals of the benefits schemes e.g. preparing employee data for provider
Assess and approve cycle to work applications and advise unsuccessful employees on their options
Administration of childcare voucher schemes
Administration of True Stars awards
Administration of non-cash vouchers ensuring relevant information is recorded for the PAYE Settlement Agreement
Run and administer any ad-hoc benefits campaigns e.g. Tastecard
Prepare P11d related data and undertake checks to ensure the data is accurate
Administration of health cash plan scheme
Record private mileage from employees and calculate the monetary amount for payroll deductions
Assess all TUPE in ELI’s for potential benefit/pension liabilities
Information
Undertake cleansing of information to ensure that information held is adequate and relevant
Chase any outstanding items with relevant department(s) / employee
Assist with the provision of pension and benefits related information and guidance to the operational employees at all levels in the business
Records
Maintain a record of all employees of each benefit scheme and associated costs
Reporting
Prepare reports relating to payments of pensions and benefits to third parties in a timely manner complying with any deadlines indicated
Preparing ad-hoc reports for internal departments
Payroll Team
Provide any pension refunds/3rd party/mileage deductions to the payroll team in a timely manner in line with the cut off date for each payroll
Human Resources
Work closely with Human Resources to ensure the prompt resolution of any benefits related issues
Provide information as requested for TUPE
Fleet
Work closely with the Fleet team to ensure relevant information is recorded to ensure the company car and driver details are as accurate as possible to prepare P11d’s
Managing Relationships
Make and maintain strong communication links with all managers/directors/key stakeholders within the company, to enable quick resolution to all queries
Health and Safety
Ensure that all Health and Safety obligations are met as directed by your line manager
Additional Duties
Help the Reward & Benefits Team members in the Reward, Pension & Benefits Manager’s absence, providing support and training as required
Undertake additional duties as required by line manager
Undertake training as directed by line manager
Qualifications & Skills
- Three years administration experience
- Thorough working knowledge of pension autoenrollment legislation
- 4 GCSE’s including Maths and English
- CIPP qualification desirable
- If you do not have the relevant qualifications experience will be taken into consideration.
Core Expectations
- Ability to work to tight deadlines
- Good written, oral and presentational skills
- Good knowledge of Microsoft Office (Word/Excel/Outlook)
- Intermediate Excel Skills desirable (v look ups, “sumif” statements/pivot tables)
- Must be able to perform manual calculations for pension autoenrollment and NIC Class 1a
- Team worker
- Customer Focused
- Commitment in providing a quality service
- To have a flexible and positive attitude to work and willingness to learn
- Demonstrate high standard of integrity, confidentiality and discretion including GDPR knowledge