Technical Analyst - CAFM

Functional

System Administration and Configuration:

Administer and configure the CAFM system, including user access, security settings, and system parameters. 

Customize workflows, forms, and reports to meet specific facility management needs.

Data Management: 

Maintain accurate and up-to-date facility data within the CAFM system. 

Ensure data integrity, including space allocations, asset inventories, and occupancy information.

Integration and Interoperability: 

Collaborate with other systems (such as Building Management Systems, IoT devices, and HR systems) to integrate data and streamline processes. 

Troubleshoot and resolve integration issues.

User Support and Training: 

Provide technical support to end-users, addressing system-related inquiries and issues. 

Conduct training sessions in a train the trainer approaches.

System Enhancements and Upgrades: 

Evaluate new features and enhancements in CAFM software. 

Plan and execute system upgrades, ensuring minimal disruption to operations.

Reporting and Analytics: 

Generate regular reports on facility utilization, maintenance activities, and space occupancy. 

Analyze data trends to identify opportunities for process improvement.

Compliance and Best Practices: 

Stay informed about industry standards and best practices related to CAFM. 

Ensure compliance with relevant regulations and guidelines.

Vendor Management: 

Collaborate with CAFM software vendors and service providers. 

Participate in vendor selection, contract negotiations, and ongoing relationship management.

Continuous Improvement: 

Proactively identify areas for system optimization and propose enhancements. 

Participate in cross-functional teams to improve facility management processes. 

General:

• Avoid conflict of interests between personal interests and the interests of the UK & Ireland group. 

• Exercise independent judgment, reasonable care, skill, and diligence when carrying out their duties. 

• Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders. 

• Adhere to and promote the UK & Ireland group’s policies on equality & diversity, information security, health and safety and data protection in the performance of their duties and the management of the people reporting into them. 

• Support and promote the UK & Ireland group’s sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognizing the shared responsibility of minimizing negative environmental impacts wherever possible.