34927

Cork City

Not Specified

Ireland

Not Specified

Monday, Tuesday, Wednesday, Thursday, Friday

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Facilities Administrator

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment

About The Role:

Days of Working: Monday to Friday

Shift Pattern: 09:00am to 17:00pm

Key Responsibilities:

Act as the Customer interface in answering any fleet / Security queries received.
Create requisitions through the Oracle system across all the business units.
Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
Manage communications for the teams.
Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
Collate weekly, monthly, quarterly and ad hoc reports as requested.
Preparation of presentations, spreadsheets, minutes of meetings and reports
Assist in the preparation and administration of tender and contract documents.
Co-ordinate the Diary Management and travel arrangements for the team.
General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
Documentation of processes and implementation of efficiencies as they are developed.
Collate Driver License Information Forms annually.
Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
Analyse data from various reports
Other duties as maybe assigned from time to time.

Essential Hiring Criteria:

Relevant third level qualification
Good experience in a similar role is desirable
Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
Knowledge of Microsoft Project would be an asset.
Familiarity with ERP systems, particularly Oracle would be advantageous.
Strong organisational and analytical capabilities with attention to detail, high levels of integrity, and professionalism at all times, with a proven ability to multi-task.
Ability to work well in a fast paced target driven environment.
Sound judgment and decision making skills and ability to work under pressure.
Excellent influencing, interpersonal and communication skills.
Capable of working on own initiative.
Customer Focused and a good team player.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

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