Accounts Payable Team Leader

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Key responsibilities:

• Manage and develop the existing accounts payable team, assisting the team leaders in driving team performance and the delivery of objectives and embed a culture of compliance and internal control.
• Working with the other Team leaders in accounts payable to make sure we are working in a consistent and efficient way.
• Oversee daily, weekly, and month-end for the accounts payable functions including the month-end close process, supplier statement reconciliations, invoice processing and supplier payments-
• Ensure the statement reconciliation process is full proactive and clearly managed the end-to-end process from reconciliation to resolution of any queries or missing documents so that the account is fully in line with expectations.
• Embed a clear process framework and communicate this effectively with suppliers to manage expectations and improve relationships
• Implement clear SLAs (agreed both internally and externally) together with an escalation process to assist with resolutions being undertaken at the correct levels and with the correct focus
• Establish a process of managing purchase order queries with the operations team, ensuring once an issue with a PO has been identified that it is followed up and taken to resolution enabling the supplier statement to be fully reconciled.
• Build and maintain relationships with major stakeholders, such as key suppliers, the procurement team and the divisional finance lead.
• Work alongside the AP manager and finance leads to ensure that the function is providing the best available data to support the business operations.
• Implement and continual improvement of internal controls, harmonising processes to best practice.
• Creation of compliance frameworks and driving best practices within the systems environment.
• Ensuring correct training is provided to staff within accounts payable teams.
• Produce valuable management information capable of driving strategic decision-making.
• Delivery of all reports, schedules, and information to relevant stakeholders within tight deadlines
• Identification, management, and resolution of potential problem accounts
• Investigate and handle queries and compile necessary documentation for escalation to the Accounts payable manager
• Ensure payment practice reporting framework requirements are met.
• Ensure CIS tax submissions are completed accurately in accordance with deadlines.
• To perform any other ad-hoc duties as required

Requirements:

• Experience improving internal control and process frameworks
• Effective communication across a range of stakeholders
• Experience managing a ‘high-volume’ transactional Accounts Payable function
• Self-motivated and able to work effectively in a fast-paced environment
• Experience with line management, including managing temporary resource
• Excellent organisation skills and the ability to prioritise and manage own workload and the workload of the team.
• Have a positive and focused attitude when dealing with all colleagues
• Be able to take personal responsibility
• Have a flexible and positive attitude towards work
• Experience using Access Dimensions, Concept, Microsoft Dynamics 365 and OCR technology is desirable.
• Be keen to improve your own learning and development continuously
• Experience with CIS tax is desirable
• AAT level 4 or comparative finance qualification is desirable
• High level of Microsoft Excel competency