Receptionist/Executive Administrator

OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best they can be.

This role sits within our Private Sector FM business division that provides catering, cleaning, hard services, pest control, and security services to a wide range of prestigious clients, within the Venues market.

We're seeking a highly organized, detail-oriented Receptionist/Executive Administrator. In this role, you'll provide direct support to the business along with supporting our senior leadership, ensuring smooth operations and effective communication.

Working Hours: 5 days @ 5 hrs per day  = 25 hrs per week

Shift Pattern: 07:00 – 12:00 OR 12:00 – 17:00 Monday to Friday. Week 1 will be morning shifts and week 2 will be the afternoon shifts. No bank holiday work required.

Your main responsibilities will include:

Reception Duties (All Training Provided)

• Greet and direct visitors, ensuring they feel welcome and are assisted promptly. Provide them with necessary information or direct them to the appropriate person or department.
• Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
• Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
• Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
• Ensure accurate and timely communication within the office, relaying messages, and information promptly.

Exec Admin Duties (All Training Provided)

• Manage executive schedules, coordinate meetings, appointments, refreshments, and travel arrangements.
• Provide general administrative support to other departments as and when needed, including filing, data entry, customer communication.
• Handle confidential documents ensuring they remain secure.
• Assist in planning company events, meetings, special projects.
• Ensure accurate and timely communication within the office.

You should meet the following criteria:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.